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Subcontracting services received process is a process where a subcontractor manufactures products for your company from the components supplied by your company.

The process steps may vary depending on your company's business needs. In general, the process starts with a subcontractor order issued and ends with a bank payment for the manufactured products.

1C:Drive supports the following process steps:

• Set up Subcontracting services received process.
• Issue subcontractor orders.
• Monitor subcontractor order statuses.
• Check component availability.
• Replenish components.
• Transfer components to subcontractor.
• Receive finished products from subcontractor.
• Receive components returned by subcontractor.
• Receive invoices from subcontractor.
• Pay for manufactured products.

Setting up Subcontracting services received process

Before registering your subcontracting transactions, do the following:

• Enable functionality to receive subcontracting services.
  To do it, go to Settings. Then, under Accounting settings, click Purchase/Warehouse and select the Receive subcontracting services checkbox.
  If the checkbox is grayed out, it means you have legacy subcontracting functionality enabled. To disable it, go to Settings. Then, under Accounting settings, click Production and clear the Engage subcontractors checkbox. Then, go back and try again.
• If you are planning to order from new subcontractors, register them as suppliers in the Counterparties catalog.
• If you are planning to order new products or supply new components, register them in the Products catalog.
  You also have the following options:
  • If you want to differentiate products or components by characteristics such as color or size, set product variants.
  • If you want to track product batches, set batches.
  • If you are planning to apply differentiated prices (such as wholesale and retail prices), register various sale prices in the Prices catalog.
• If you are planning to use bills of materials to quickly manage components that you supply to a subcontractor, go to Settings. Then, under Accounting settings, click Production and select the Enable Production subsystem checkbox.
  This is highly recommended, because using bills of materials helps to fill in documents faster.
• If you are planning to use custom statuses for subcontractor orders issued, go to Settings. Then, under Accounting settings, click Purchase/Warehouse and select the Several subcontractor order issued statuses checkbox.

Issuing subcontractor orders

When you want a company to manufacture goods for you from the components you supply, issue a subcontractor order for that company. To register this step, create a subcontractor order issued.

Monitoring subcontractor order statuses

To ensure that you ship the components and receive the finished goods in time, do any of the following:

• Monitor subcontractor order statuses in the Subcontractor orders issued list.
• View the Subcontractor order issued statement report.

Checking component availability

After creating the subcontractor order issued, check whether all components are available at your warehouses.

If this step is not necessary (for example, if the components are guaranteed to be always available), skip this step and proceed to transfer the components to the subcontractor.

Replenishing components

If some of the components are not available, replenish the missing components.

Transferring components to subcontractor

Once all components are in stock, transfer them to the subcontractor. To register the transfer of components, create a goods issue.

Receiving components returned by subcontractor

If a subcontractor cannot manufacture the products (for example, because of insufficient quality), they will return the components to you. To register the return of components, create a goods receipt.

Receiving finished products from subcontractor

Once the subcontractor has manufactured the products you have ordered, they will transfer the products to you. To register receipt of the products from the subcontractor, create a goods receipt.

Receiving invoices from subcontractor

Once the subcontractor has manufactured the products you have ordered, they will send you an invoice for payment of their services. To register the invoice, create a subcontractor invoice received.

Paying for manufactured products

After receiving the invoice from the subcontractor, pay for the products they manufactured for you. To register this, create a bank payment.

Subcontracting workplace

1C:Drive provides the Subcontracting orders issued processing workplace to help you process subcontractor orders issued by your company.

In the workplace, you can quickly generate many subcontracting documents, such as:

• Goods issues for transfer of components to the subcontractor.
• Goods receipts for receipt of manufactured products from the subcontractor.
• Goods receipts for return of components from the subcontractor.
• Invoice receipts for receipt of invoices from the subcontractor.

Documents generated in the workplace are prefilled with data from the source subcontractor orders. This eliminates the need for manual document filling, saving time and effort.

Each workspace tab reflects a step of the subcontracting order registration process. Each tab displays the subcontracting orders that are ready for the related process step. For example, Invoices receipt tab only displays the orders where finished products are already received from a subcontractor and registration of an incoming invoice is expected.

This provides guidance on generating the subcontracting documents, and also helps you track the progress of each subcontractor order issued.

To open the workplace:

1. Go to Purchases.
2. Under Subcontracting services received, click Subcontractor orders issued processing.

Reports

1C:Drive offers several reports for analyzing the subcontractor services received by your company. They include:

Report	Description	How to open
Available stock	Shows quantities of components that are currently in stock or ordered.	Go to Sales. Under Reports, click Available stock.
Components transferred to subcontractors	Shows quantities of components that were transferred to subcontractors for production, consumed, or returned by them.	Go to Purchases. Under Reports, click Subcontractor order issued statement, click , and select Subcontractor order issued statement.
Products received from subcontractors	Shows quantities of finished products that were ordered and actually received from the subcontractors.	Go to Purchases. Under Reports, click Subcontractor order issued statement, click , and select Products received from subcontractors.
Cost of goods produced by subcontractor	Shows costs of products manufactured by subcontractors and costs of subcontracting services.	Go to Purchases. Under Reports, click Cost of goods produced by subcontractor.
Accounts payable	Shows your company’s accounts payable broken down by subcontractor, subcontractor contracts, and settlement documents within the specified period.	Go to Purchases. Under Reports, click Accounts payable.
Goods invoiced not received	Shows goods that are invoiced but not covered by goods receipts.	Go to Purchases. Under Reports, click Goods invoiced not received.

Process chart

This chart displays the common steps of the Receiving subcontracting services process.

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