Creating subcontractor invoices received

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You can create a subcontractor invoice received from scratch or generate it based on a subcontractor order issued. A generated subcontractor invoice received has prefilled details and a link to the source document. This saves your time on data input and ensures traceability of your transaction.

To create a subcontractor invoice received:

1. Do either of the following:
   • To generate a subcontractor invoice received based on a subcontractor order issued, do either of the following:
     • (Recommended) Go to the subcontracting workplace, then go to the Invoices receipt tab, select a subcontractor order issued, and click Generate Subcontractor invoice received.

       Note. This method is recommended because it automatically prefills invoice details and prevents accidental invoice generation from an unsuitable subcontractor order.

     • Open the subcontractor order issued and click Generate > Subcontractor invoice received.
   • To create a subcontractor invoice received from scratch, go to Purchases, then, under Subcontracting services received, click Subcontractor invoices received, and then click Create.
2. Specify general details of the subcontractor invoice received:
   • Specify Subcontractor.
   • Fill in the remaining fields as necessary.
3. On the Finished products tab, specify finished products that the subcontractor delivers to you:
   • To fill in products automatically from the base document, click next to the Base document field.
     This option is only available if you specified a base document in the general details.
   • To select products from the Products catalog, click Select.
   • To find products by barcode, click .
   • To add products manually, click Add.
4. On the Components tab, specify components that you deliver to the subcontractor:
   • To fill in components automatically from the base document, click next to the Base document field above.
     This option is only available if you specified a base document in the general details.
   • To fill in components automatically from a bill of materials, select a bill of materials for at least one product on the Products tab.
   • To select components from the Products catalog, click Select.
   • To add components manually, click Add.
   • To find components by barcode, click .
5. (Optional) If the subcontractor delivers any by-products together with the finished products, on the By-products tab, specify by-products:
   • To fill in by-products automatically from the base document, click next to the Base document field above.
     This option is only available if you specified a base document in the general details.
   • To fill in by-products automatically from a bill of materials, specify a bill of materials for at least one product on the Products tab.
   • To select by-products from the Products catalog, click Select.
   • To add by-products manually, click Add.
6. (Optional) On the Allocation tab, specify allocation details for the components:
   • To fill in the allocation details automatically from a bill of materials, click Automatic.
   • To specify the allocation details manually:
     1. Click Manual.
     2. Click Allocate automatically to allocate the components to products automatically.
     3. Make manual changes to the proposed allocated quantities, if necessary.
     4. Click Check allocation correctness to check whether all consumed components are fully allocated.
        The total allocated quantity of each component in the Quantities column must match the total quantity of this component on the Components tab.
        If the quantities do not match, edit the Quantities column accordingly.
7. (Optional) If you made an advance payment to the subcontractor, on the Advance clearing tab, specify advance payment clearing details:
   • To offset advance payments manually, click Add and fill in the advance payment details.
   • To offset advance payments with the advance payment clearing tool:
     1. Click Select.
     2. In the Advance payments clearing window, in the Advance balance table, double-click an advance payment document, then, in the To be cleared table, specify the clearing amount for the payment document, and click OK.
        Alternately, to populate the exact clearing amount that equals to the sales invoice's total amount, click Fill in.
   • To offset advance payments automatically:
     1. Go to Settings.
     2. Under Accounting settings, click Cash management.
     3. Under Advance payments, set Set off advance payments automatically to Yes.

     Now, when you create a subcontractor invoice received, advance payment documents automatically appear on the Advance clearing tab of the invoice and settle its amount.

8. (Optional) On the Payment terms tab, specify payment terms:
   1. Select the Set payment terms checkbox.
   2. Do one of the following:
      • To add a single payment, select Once-off payment and specify the payment method and due date.
      • To add payment by installments, select Installments and specify the payment method and installment details.
   3. If the payment method is Cash or Electronic, specify the settlement account.
9. (Optional) On the Additional information tab, specify additional information.
10. Click Post and close.

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