Creating employment contracts

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Depending on your needs, you can create one or several employment contracts for an employee. For details on supported hiring scenarios, see Hiring employees.

To create an employment contract:

Go to Payroll.
Under HR recordkeeping, click Employment contracts.
In the Employment contracts list, do one of the following:
- To create an employment contract from scratch, click Create. Then go to step 4.
- To save time on the employment contract details input, copy the existing employment contract. To do this, select an employment contract line and click . Then edit the employment contract fields and save the changes. For the description of the fields, see the steps below.

In the Employment contract window, specify general details:

Field	Description
Company	A company that hires an employee. The field is available if the Manage multiple companies checkbox is selected in Settings > Company. The list of companies is based on the Companies catalog.
Number	An employment contract ID. It is automatically generated when you post the employment contract. You can edit it. You can find employment contracts by ID in the Employment contracts list.
Date	The date of an employment contract's register records. By default, it is the current date.

To add an employee, on the Contract terms tab, in the Employees section, click Add and enter or select the following:

Field	Description
Employee	An employee from the Employees catalog.
Employment date	The date when the employee is hired. It indicates an employee's first working date. This date is applied as a filter to automatically fill in timesheets and payroll documents.
Department	The department an employee belongs to. It is applied as a filter to automatically fill in timesheets and payroll documents. The list of departments is based on the Departments catalog. The field is available if the Accounting by business units checkbox is selected in Settings > Company.
Position	An employee's job position. The job position list is based on the Positions catalog.
FTE	An employee's FTE. The field is available if the Use headcount budget checkbox is selected in Settings > Payroll.
Work schedule	An employee's work schedule. It is applied to automatically fill in the employee's timesheets. For details, see Creating timesheets. To fill in the employee's timesheet according to the company's work schedule, keep this field blank.

Repeat this step to add as many employees as you need.

To add an earning or deduction for an employee, on the Contract terms tab, in the Employees section, select an employee, Then, go to the Earnings and deductions section, click Add, and specify the details of the employee's earnings and deductions:

Field	Description
Earning or deduction	An earning or deduction assigned to an employee. The list of values is based on the Earnings and deductions catalog.
Amount	The amount of the earning or deduction type assigned to an employee.
Currency	The amount currency. By default, it is the functional currency of the company that hires an employee. You can select another currency. The list of currencies is based on the Currencies catalog. The field is used as a filter parameter applied to automatically fill in the Earnings and deductions tab in a payroll document. For example, the payroll document currency is euro. Then, when you click Fill in, 1C:Drive checks an employment contract and populates only earnings or deductions in euro from the contract. The field is available if multiple currencies are applied (the Foreign exchange accounting checkbox is selected in Settings > Cash management).
Cost account	The GL account for recording payroll expenses. By default, it is populated from the settings of the earning or deduction specified in the current line. You can select another GL account from the Primary chart of accounts. The field is available if the default type of accounting is applied (the Use default type of accounting checkbox is selected in Settings > Company, under Accounting).
Income and expense item	An income and expense item for recording payroll expenses. By default, it is populated from the settings of the earning or deduction specified in the current line. You can select another income and expense item. The list of values is based on the Income and expense items catalog.

You can repeat this step to specify earnings and deductions for each employee included in the employment contract.

Note. If the Currency field is unavailable, the amount is in the presentation currency of the company that hires an employee.

If payroll taxes are applied (the Use payroll taxes checkbox is selected in Settings > Payroll), you can specify taxes for the employees. To do this, on the Contract terms tab, in the Employees section, select an employee. Then, go to the Taxes section, click Add, and specify the employee's tax details:

Field	Description
Tax	The tax applicable to an employee's payroll payable. It is applied to automatically fill in the tax details in the payroll documents. The tax list is based on the Earnings and deductions catalog filtered by Tax type.
Currency	The currency of the selected tax. By default, it is the functional currency of the company that hires an employee. The list of currencies is based on the Currencies catalog. The field is used as a filter parameter applied to automatically fill in the Taxes tab in a payroll document. For example, the payroll document currency is euro. Then, when you click Fill in, 1C:Drive checks an employment contract and populates only taxes in euro from the contract. The field is available if multiple currencies are applied (the Foreign exchange accounting checkbox is selected in Settings > Cash management).

You can repeat this step to specify taxes for each employee included in the employment contract.
Note. If the Currency field is unavailable, the amount is in the presentation currency of the company that hires an employee.

Optional: On the Additional information tab, enter additional details on the employment contract.
Click Post and close.

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