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Products tab
The Products tab of a goods receipt contains the list of products or components a company receives from a counterparty.
To learn about the Products tab fields, see the following table.
| Field | Description |
|---|---|
| Product cross-reference | A product cross-reference including the product item number and name that the counterparty uses. The list of product cross-references is based on the Product cross-references catalog. |
| Product | A product name. The list of products is based on the Products catalog. |
| Variant | A product characteristic. For example, color or size. The variant list is based on the Product variants catalog. The field is only available if accounting by variants is enabled (in Settings > Purchases/Warehouse, the Inventory accounting by variants checkbox is selected). |
| Batch | A product's batch code. It is used for tracking the product by batch. The field can be required or optional depending on the product's batch tracking policy. The batch list is based on the Batches catalog. The field is only available if accounting by batches is enabled (in Settings > Purchases/Warehouse, the Inventory accounting by batches checkbox is selected). |
| Serial number | A product's serial number. It is used for tracking the product by serial number. The field is only available if accounting by serial numbers is enabled (in Settings > Purchases/Warehouse, the Use product serial numbers checkbox is selected). The field is mandatory if the Use serial numbers as inventory record detail checkbox is selected in Purchase / Warehouse > Warehouse accounting. |
| Initial quantity | The quantity of product units delivered to a customer. It is populated from the sales invoice that a goods receipt is based on. The quantity is not editable. It is available if Operation is Sales return. |
| Return quantity | The quantity of product units returned from a customer. It cannot exceed the product quantity specified in the sales invoice that a goods receipt is based on. It is available if Operation is Sales return. |
| Unit | A unit of measure for the product. Automatically populated from a product card. If a product comes in various units, you can specify the unit manually. |
| Warehouse | A warehouse where the product is received. The default warehouse is filled in automatically when you create the goods receipt, but you can change it manually or use the Warehouses tool to autofill it. For details, see Autofilling warehouses and storage bins. The list of warehouses is based on the Warehouses catalog. This field is available if both of the following conditions are met:
|
| Storage bin | A storage bin of the warehouse where the product is received. The default storage bin is filled in automatically when you create the goods receipt, but you can change it manually or use the Warehouses tool to autofill it. For details, see Autofilling warehouses and storage bins. The storage bin list includes the storage bins of the selected warehouse. This field is available if both of the following conditions are met:
|
| Quantity | The number of product units received from the counterparty. |
| COGS | The cost of goods sold (COGS) for the product. It is available if Operation is Sales return. |
| Sales document | The sales invoice or sales slip that a goods receipt is based on. It is automatically filled in if a goods receipt is generated from a sales invoice. It is available if Operation is Sales return. |
| Credit note | The credit note that a goods receipt is based on. It is automatically filled in if a goods receipt is generated from a credit note. It is available if Operation is Sales return. |
| Income and expense items | Income and expense items for recording income or expenses related to the received products. It is available if Operation is Sales return. |
| Supplier invoice | A supplier invoice that a product was included in prior to this goods receipt. It is available if Operation is Purchase from supplier, Receipt from a third party, or Return from a third party. |
| Basis document | The base document that a product was included in prior to this goods receipt. |
| GL accounts | The accounts used for inventory accounting and VAT input. You can select them from the Primary chart of accounts. |
| Project / Project phase | A project or project phase that the transaction lines recorded by this document are related to. The field value is populated to documents generated from this document if they have the Project / Project phase field. The field value can be used for recording and tracking income and expenses by project or project phase. This applies if the Track income and expenses by project phase checkbox is selected in the project settings. To learn how to select a project or project phase, see Project selection tool. The field is available if the following conditions are met:
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