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Subcontracting services provided overview
Subcontracting is a process where a company (the subcontractor) manufactures the product for another company (the customer) from the components supplied by the customer.
1C:Drive supports two types of the subcontracting process:
- Subcontracting services received, where your company is a customer.
- Subcontracting services provided, where your company is a subcontractor.
This article is about Subcontracting services provided.
To learn about the Subcontracting services received process, see Subcontracting services received overview.
In 1C:Drive, the Subcontracting services provided module helps you register, monitor, manage, and analyze your subcontracting transactions.
The module offers the following benefits:
- Manage subcontracting transactions.
- Use subcontracting workplace.
- Apply bills of materials.
- Define payment terms.
- Define delivery terms.
- Make product reservations.
- Analyze subcontracting transactions.
You can also examine several illustrated examples of registering a subcontracting transaction. The example scenarios range from basic to advanced.
1C:Drive offers a variety of subcontracting documents that you can use depending on your needs:
| Document | Description |
|---|---|
| Subcontractor order received | Confirms that your company is ready to produce goods from the supplied components in exchange for an agreed payment. |
| Goods receipt | Registers physical transfer of components from a subcontracting customer to your company. |
| Production order | Registers production of goods from the components supplied by a subcontracting customer. |
| Goods issue | Registers physical transfer of goods produced by your company to a subcontracting customer. |
| Subcontractor invoice issued | Requests payment for goods produced by your company for a subcontracting customer. Also, registers a list of the customer's components consumed during production, for reporting purposes. |
| Bank receipt | Registers a money transfer from the subcontracting customer's bank account to your company's bank account. |
These documents cover the entire process from accepting an order to manufacture goods to receiving payment for the subcontracting services.
The chart below displays a typical workflow of the subcontracting process. The process stages and their sequence may vary. You are free to use only the documents that match the stages of your subcontracting process.
Managing subcontracting transactions
Registering subcontracting transactions
Registering subcontracting transactions in 1C:Drive helps you save efforts and ensure accurate document processing.
To register a subcontracting transaction, first create a subcontractor order received. Then, create other subcontracting documents that reflect the stages of your process.
To learn how to register the entire subcontracting process, see Subcontracting services provided process.
To learn how to create and manage subcontracting documents, see:
- Subcontractor orders received.
- Goods receipts.
- Production orders.
- Goods issues.
- Subcontractor invoices issued.
- Bank receipts.
You can create many subcontracting documents based on other documents. For example, you can create a production order based on a subcontracting order received, or a bank receipt based on a subcontractor invoice issued. This method is preferable to manual document creation because it:
- Ensures traceability of documents related to a subcontracting transaction.
- Minimizes errors by automatically copying document details from the source document.
All documents you create go to document journals. For posted documents, transaction records are available.
Using document journals
1C:Drive provides a user-friendly interface for managing subcontracting documents. All documents you create for your subcontracting transactions are stored in document journals, where you can quickly find and view them.
In a journal, you can:
- Monitor document statuses.
- View document details.
- Post documents.
- Generate related documents.
Tracking transaction records
When you post a document, it generates transaction records. The records generated by subcontracting documents depend on the product characteristics and counterparty settings. For example, if you set billing by contracts, the accounts receivable records contain information broken down by contract.
In 1C:Drive, you have several options for tracking subcontracting transaction records. The options include:
- Product characteristics. You can break down product-related information in transaction records by:
- Variants.
- Batches.
- Serial numbers.
To learn more, see the Products catalog.
- Counterparty settings. You can break down counterparty-related information in transaction records by:
- Contracts.
- Orders.
To learn more, see the Counterparties catalog.
Using subcontracting workplace
1C:Drive offers the Subcontracting orders received processing workplace to help you process subcontractor orders received by your company.
In the workplace, you can:
- Monitor the progress of each subcontractor order received.
- Quickly generate prefilled subcontracting documents, instead of creating them manually.
Applying bills of materials
When you register a subcontracting transaction, you need to determine which components in which quantities your company will require for production of the ordered goods.
Bills of materials are premade lists of components needed to manufacture a product. For example, a bill of materials for a wheelbarrow includes 1 bucket, 2 wheels, 2 handles, and 100 ml of paint.
With bills of materials, you only specify the finished products, and 1C:Drive automatically determines the required quantities of components. This saves effort and ensures document accuracy.
Defining delivery terms
A subcontracting transaction includes delivery of products to a customer. Clear delivery terms ensure the customer receives the products at the right place and time.
1C:Drive helps you define the delivery terms including:
- Delivery method (for example, self-pickup or pickup by a logistics company).
- Shipping address.
- Delivery dates.
- Incoterms.
Defining payment terms
A subcontracting transaction is based on a contract that you conclude with a subcontracting customer. Payment terms are an intrinsic part of contracts.
1C:Drive helps you register contracts and their payment terms including:
- Currency.
- Payment method (for example, electronic or cash-in-hand).
- Payment type (for example, single payment or payment by installments).
- Pricing terms (for example, wholesale prices).
When you create a subcontracting document based on a contract, 1C:Drive automatically prefills the payment terms. This ensures your transaction goes in compliance with the contract. You are free to manually change the payment terms for a transaction.
Making product reservations
You can automatically reserve the products manufactured for a specific customer. The reserved products cannot be sold, transferred, or otherwise dispatched for any other purposes.
You can track your reservations using the Sales orders analysis report.
Analyzing subcontracting transactions
1C:Drive provides a variety of reporting tools for analyzing your subcontracting transactions. For example, you can easily track the quantities of components transferred to subcontractors or the cost of goods produced by subcontractors.