Creating timesheets

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To create a timesheet, use either of the following options:

• Specify hours worked by day.
• Specify total hours worked per month.

Specifying hours worked by day

To create a timesheet and specify hours worked by day:

1. Go to Payroll.
2. Under Payroll, click Timesheets.
3. In the Timesheets list, do either of the following:
   • To create a timesheet from scratch, click Create. Then go to step 4.
   • To save time on the timesheet details input, copy the existing timesheet. To do this, select a timesheet line and click Then edit the timesheet fields and save the changes. For the description of the fields, see the steps below.
4. In the Timesheet (create) window, specify the timesheet general details:

   Field	Description
   Company	A company that hired employees included in a timesheet. The field is available if the Manage multiple companies checkbox is selected in Settings > Company. The list of companies is based on the Companies catalog.
   Department	The department the employees belong to. The field is available if the Accounting by business units checkbox is selected in Settings > Company.
   Number	A timesheet ID. It is automatically generated when you post the timesheet. You can find timesheets by ID in the Timesheets list.
   Date	The date when a document was created. By default, it is the current date.

5. On the Timesheet tab, click Breakdown by days.
6. Do either of the following:
   • To automatically fill in the timesheet, click Fill in by Work schedule.
     This adds the company's current employees that have employment contracts. For each of the employees, hours worked are prefilled according to their work schedule. This is the work schedule specified in the currently effective employment contract or transfer and promotion document. The code of the prefilled hours is REG meaning regular working hours.

     If required, edit the prefilled details.

   • To fill in the timesheet manually, click Add and specify the following details for each day you need:

     Field	Description
     Employee	An emloyee from the Employees catalog.
     Position	An employee's current job position. It is prefilled from the employment contract or "Transfer and promotion" document effective within the timesheet period.
     Code	An employee's pay code indicating the type of hours worked. Hours with the REG pay code are populated to payroll documents when they are filled in automatically. Other pay codes are for reference purposes only. The list of codes is based on the Pay codes catalog. For each employee line, you can specify up to three codes with the corresponding number of hours worked.
     h	The number of hours worked for the selected code.

     Repeat this step to fill in hours worked for as many employees as you need.

     There's no need to fill in codes and hours for the dates when an employee did not work. For example, on weekends or official holidays.
7. Click Post and close.

Specifying total hours worked per month

To create a timesheet and specify total hours worked per month:

1. Go to Payroll.
2. Under Payroll, click Timesheets.
3. In the Timesheets list, do either of the following:
   • To create a timesheet from scratch, click Create. Then go to step 4.
   • To save time on the timesheet details input, copy the existing timesheet. To do this, select a timesheet line and click Then edit the timesheet fields and save the changes. For the description of the fields, see the steps below.
4. In the Timesheet (create) window, specify the timesheet general details:

   Field	Description
   Company	A company that hired employees included in a timesheet. The field is available if the Manage multiple companies checkbox is selected in Settings > Company. The list of companies is based on the Companies catalog.
   Department	The department the employees belong to. The field is available if the Accounting by business units checkbox is selected in Settings > Company.
   Number	A document ID. It is automatically generated when you post the timesheet. You can edit the ID. You can find a timesheet by ID in the Timesheets list.
   Date	The date when a document was created. By default, it is the current date.

5. On the Timesheet tab, click Monthly total.
6. Do either of the following:
   • To automatically fill in the timesheet, click Fill in by Work schedule.
     This adds the company's current employees that have employment contracts. For each of the employees, hours worked are prefilled according to their work schedule. This is the work schedule specified in the currently effective employment contract or transfer and promotion document. The code of the prefilled hours is REG meaning regular working hours.
     If required, edit the prefilled details.
   • To fill in the timesheet manually, click Add and specify the following details:

     Field	Description
     Employee	An employee from the Employees catalog.
     Pay code (<sequence number>)	An employee's pay code indicating the type of hours worked. Hours with the REG pay code are populated to payroll documents when they are filled in automatically. Other pay codes are for reference purposes only.. The list of codes is based on the Pay codes catalog. For each employee line, you can specify up to six codes with the corresponding number of hours worked.
     Days (<sequence number>)	The number of days worked for the selected pay code.
     Hours (<sequence number>)	The number of hours worked during the specified number of days.

   Repeat this step to fill in hours worked for as many employees as you need.

   There's no need to fill in codes and hours for the dates when an employee did not work. For example, on weekends or official holidays.
7. Click Post and close.

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