Payment to supplier

To create a bank payment to record a payment to a supplier for goods or services:

Do one of the following:
- To generate a bank payment based on a source document, select or open the source document. Then, click Generate > Bank payment. For example, a source document can be a supplier invoice.
- To create a bank payment from scratch, go to Cash management and under Bank, click Bank payments. Then, in the Bank payments list, click Create.
Specify general details:
- Set Operation to Payment to supplier.
- Select Supplier to make a payment to.
- Fill in Amount to indicate the total payment amount.
- Fill in Account to indicate a company’s bank account to pay from.
  To enter the amount manually, first, click button (pencil icon will become green). To automatically calculate the amount as the Payment allocation tab is filled in, click button (pencil icon will become grey).
- Select the Paid checkbox if the bank has processed the payment. After you do this, the payment date is automatically filled in with the document date. You can edit it.
- Fill in other fields as necessary.
On the Payment allocation tab, specify payment allocation details:
- To automatically fill in the details, click Fill. This adds unpaid documents with the total amount matching the total payment amount (that is specified in the bank payment’s general details). The document with the earliest creation date is added first. If the total payment amount is greater than the total amount of all unpaid documents, a line with the advance payment is added. If the total payment amount is less than the amount of any unpaid document, only the document with the earliest creation date is added. Its amount is set to the total payment amount.
- To populate the details from a base document, click next to the Base document field. This option is applicable if you specified a base document in the general details.
- To populate the details from selected documents, click Select and select the documents. For details, see Populating payment allocation details from selected documents.
- To add the details manually, click Add and fill in the details.
Optional: On the Additional information tab, specify additional information.
Click Post and close.

The following links can be displayed at the bottom of the bank payment:

Link	Description
Create advance payment invoice	A link for creating a tax invoice issued. This document is required for registering VAT on advance payments. The link is shown if your company’s accounting policy states that advance payment invoices are required for registering VAT entries on advance payments (on the accounting policy's Finance tab, Register VAT entries on advance payments with is set to Advance payment invoices).
In order to obtain EPD, please input the Debit note	A link for creating a debit note. This document is required for recording the early payment discount (EPD) and decreasing the accounts payable. The link is shown if both of the following conditions are met: The Payment allocation details include a line with EPD filled in. The EPD method is Credit/debit note without VAT adjustment or Credit/debit note with VAT adjustment.

Populating payment allocation details from selected documents

You can select unpaid documents (such as supplier invoices) and populate their details to the bank payment. To do this:

On the Payment allocation tab, click Select.
The Select invoices to be paid window is displayed. It shows the unpaid documents from the supplier specified in the bank payment general details.
Do either of the following:
- To select documents manually, in the Unpaid documents section, double-click them. They are moved to the To be paid section.
  If you want to pay only a part of a document amount, select the document and click Input amount. Then double-click the document, edit the amount, and click OK.
- To select documents automatically, in the To be paid section, click Fill in.
  This adds unpaid documents with the total amount matching the total payment amount (that is specified in the bank payment’s general details). The document with the earliest creation date is added first. If the total payment amount is greater than the total amount of all unpaid documents, a line with the amount variance is added. If the total payment amount is less than the amount of any unpaid document, only the document with the earliest creation date is added. Its payment amount is set to the total payment amount.
Click OK.

The details from the To be paid section are populated to the Payment allocation tab. If the details include the line with the amount variance, the Advance payment checkbox is selected in this line. You can edit the details.

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