Payroll

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To create a cash voucher to record a payroll payment to a company’s employees:

1. Do one of the following:
   • To generate a cash voucher based on a source document, select or open the source document. Then, click Generate > Cash voucher. For example, a source document can be an employee pay list.
   • To create a cash voucher from scratch, go to Cash management and under Cash-in-hand, click Cash vouchers. Then, in the Cash vouchers list, click Create.
2. Specify general details:
   • Set Operation to Payroll.
     This operation is available if the Enable Payroll subsystem checkbox is selected in Settings > HCM.
   • Fill in Amount to indicate the total payment amount.
     To enter the amount manually, first, click button (pencil icon will become green). To automatically calculate the amount as the Payment allocation tab is filled in, click button (pencil icon will become grey).
   • Fill in Cash account to indicate a company’s cash account to pay from.
   • Fill in other fields as necessary.
3. On the Payment allocation tab, click Add and specify the payment allocation details:

   Field	Description
   Line of business	The line of business where the payroll expense is allocated. This field is available if both of the following conditions are met: The Use multiple lines of business checkbox is selected in Settings > Company, under Lines of business. The Cash method of accounting checkbox is selected on the Finance tab of the company's accounting policy.
   Employee pay list	A document that shows the amounts to be paid to your company's employees for their job done within a certain period. The list of the field values includes only your company’s employee pay lists with the payment currency that matches the currency of the cash account that you use for the payment.
   Planning document	A document that registers a planned cash outflow. Fill in this field to trace the payment to the original planning document. The document will appear in the Cash balance forecast report. The field is available only if planning and forecast are enabled (the Cash flow projection checkbox is selected in Settings > Cash management, under Cash flow projection).
   Payment amount	The payment amount in the currency of the cash account to pay from. This amount is populated from the selected employee pay list. To change the amount, edit the employee pay list details.

4. Optional: On the Additional information tab, specify additional information.
5. Click Post and close.

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