Payment from third party

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To create a bank receipt to record a payment a third party made to a company on behalf of the company's customer:

1. Do one of the following:
   • To generate a bank receipt based on a source document, select or open the source document. Then, click Generate > Bank receipt. For example, a source document can be a sales invoice with the Third-party payment checkbox selected.
   • To create a bank receipt from scratch, go to Cash management and under Bank, click Bank receipts. Then, in the Bank receipts list, click Create.
2. Specify general details:
   • Set Operation to Payment from third party.
   • Select Third-party payer that you receive the payment from.
   • Fill in Amount to indicate the total payment amount.
     To enter the amount manually, first, click button (pencil icon will become green). To automatically calculate the amount as the Payment allocation tab is filled in, click button (pencil icon will become grey).
   • Fill in Account to indicate a company’s bank account for receiving the payment.
   • Fill in other fields as necessary.
3. On the Payment allocation tab, specify payment allocation details:
   • To automatically fill in the details, click Fill. This adds unpaid sales invoices with the total amount matching the total payment amount (that is specified in the bank receipt’s general details). The unpaid sales invoices include only the invoices with the Third-party payment checkbox selected. If the total payment amount is greater than the total amount of all unpaid sales invoices, all unpaid sales invoices are added. The sales invoice with the earliest creation date is added first. If the total payment amount is less than the amount of any unpaid sales invoice, only the sales invoice with the earliest creation date is added. Its amount is set to the total payment amount.
   • To populate the details from selected documents, click Select and select the documents. For details, see Populating payment allocation details from selected documents.
   • To add the details manually, click Add and fill in the details.
4. Optional: On the Additional information tab, specify additional information.
5. Click Post and close.

Populating payment allocation details from selected documents

You can select unpaid documents and populate their details to the bank receipt. To do this:

1. On the Payment allocation tab, click Select.
   The Select invoices to be paid window is displayed. It shows the unpaid documents of the third-party payer specified in the bank receipt's general details.
2. Do either of the following:
   • To select documents manually, in the Unpaid documents section, double-click them. They are moved to the To be paid section.
     Note. If you want to pay only a part of a document amount, select the document and click Input amount. Then double-click the document, edit the amount, and click OK.
   • To select documents automatically, in the To be paid section, click Fill in.
     This adds unpaid documents with the total amount matching the total payment amount (that is specified in the bank payment’s general details). The document with the earliest creation date is added first. If the total payment amount is greater than the total amount of all unpaid documents, all unpaid documents are added. If the total payment amount is less than the amount of any unpaid document, only the document with the earliest creation date is added. Its payment amount is set to the total payment amount.
3. Click OK.

The details from the To be paid section are populated to the Payment allocation tab. You can edit them.

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