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Batch accounting of goods
Here you will find out how to configure and activate batch accounting of goods (inventory item numbers, production lot numbers, expiration dates, and more), as well as tracking of goods batches in inventory accounting.
Since batch accounting is universal, you can use it to complete various applied tasks. For example:
- Claim accounting by serial numbers of goods
- Goods accounting by expiration dates
- Stock accounting in different units of measure
- Cost accounting of goods with different batches
Batches can be specified upon goods receipt and shipment. Goods that have batches can participate in internal inventory transfers.
The batch accounting policy settings depend on the operational accounting functions you have activated. For this reason, it is recommended that you set up the batch accounting policy after you configured the operational accounting.
Activate Goods batches
Here you can activate the main system capabilities to account for inventory transfers by batches.
Paths
| Path | Master data and settings → Master data and sections → Items |
|---|---|
| In-app link EN code | e1cib/data/DataProcessor.TMAdministrationPanel.Form.ProductSettings |
| In-app link RU code | e1cib/data/Обработка.ПанельАдминистрированияУТ.Форма.НастройкиНоменклатуры |
What you can do after activation
Now you can access:
- Batch accounting policies catalog
- Batch field in inventory transfer records
Batch accounting policies catalog
Here you can create a list of batch accounting policies with the following rules:
- Registration of new goods batches
- Order of goods write-off by batches
- Management of item expiration dates
There are several types of batch accounting policies:
- Reference batch specification. Stock records are not kept by batches and expiration dates. Data on batches and expiration dates is specified in inventory transfer records for reference only.
- FEFO auto calculation of remaining batches. Batches and expiration dates are registered only upon goods receipt and internal inventory transfer. The system automatically identifies batches and expiration dates according to FEFO (first expire first out) principle for shipping documents.
- FEFO management of remaining batches. Batches and expiration dates are registered for all inventory transfers. Stock records are kept by batches. In contrast to the previous type, batches must be specified manually in shipping documents. The system prompts you to pick goods that are about to expire first (first expire first out).
- Remaining batch management. Stock records are kept by batches. Batches are specified manually upon goods receipt and shipment. Additionally, you can select when to specify batches upon goods shipment.
- Accounting of cost by batches. Used for goods that require end-to-end cost accounting by batches.
Paths
| Path | Master data and settings → Master data → Item related catalogs → Items → Batch accounting policies |
|---|---|
| In-app link EN code | e1cib/list/Catalog.BatchAccountingPolicies |
| In-app link RU code | e1cib/list/Справочник.ПолитикиУчетаСерий |
How to create a batch accounting policy for goods outside of company warehouses
1. Open the catalog and click Create.
2. Fill the Description and Details fields.
3. Select a Policy type.
4. In the Partner stock batch tracking group, select the operations that require you to specify a batch.
Note
You can register batches of goods held by partners:
- When recording uninvoiced deliveries
- When recording goods in transit
- Upon customer stock fill-up
How to create a batch accounting policy for warehouse operations
1. Open the catalog and click Create.
2. Fill the Description and Details fields.
3. Select a Policy type.
4. In the Company stock batch tracking group, select the warehouse operations that require you to specify a batch.
Note
In the general case, you can independently set up batch specification for Company stock batch tracking operations:
- Inbound deliveries
- Outbound deliveries
- Stock surplus
- Stock shortage, and more
However, certain settings can be restricted by the selected accounting policy type.
For shipment operations, you can also specify when goods batch data must be specified:
- Specify batches during order confirmation. Batches must be specified when you register an invoice or an order (a sales order, an inventory consumption order, and other).
- Specify batches during goods issue. Batches must be specified in a goods issue with the To pick up status.
- Specify batches during picking from bins. Batches must be specified after a picking task is completed. Batches are specified in the Intra-warehouse transfer task document with the Fully completed or Partially completed status. In goods issues and internal stock transfers, batches are specified starting from the To verify and pack status.
How to create a batch accounting policy for routing operations
1. Open the catalog and click Create.
2. Fill the Description and Details fields.
3. Select a Policy type.
4. In the Production batch tracking group, select the Raw material consumption and On product release check boxes.
How to create a batch accounting policy for inventory in operation
1. Open the catalog and click Create.
2. Fill the Description and Details fields.
3. Select a Policy type.
4. In the In operation group, select the Account for batches of inventory in operation check box.
Item kinds catalog: goods batch accounting
Here you can set up batch accounting for an item kind.
If accounting by batches is enabled, you might need to create a separate item kind.
Paths
| Path | Master data and settings → Master data → Item related catalogs → Items → Item kinds |
|---|---|
| In-app link EN code | e1cib/list/Catalog.ItemKinds |
| In-app link RU code | e1cib/list/Справочник.ВидыНоменклатуры |
How to set up batch accounting for items of the goods type
1. Open the catalog and open a previously created record with the Goods item type.
2. Click Main, select the Batches check box, and select a batch use restriction option for other item kinds.
Note
The following options are available:
- Configured for this item kind
- Used in the same way as in other kinds of items
3. Click Change in the Batch identifies field, select Goods lot, select the Batch number, Expiration date, and/or Production date check boxes, and specify the minimum time interval.
4. Select an applied Batch accounting policy.