Purchase order overview

An purchase order is a document that a company issues to order goods or services from a supplier.

A purchase order is used in the following processes:

Process	Document purpose
Procure-to-pay	Records an order for goods or services for direct consumption or replenishment.
Drop shipping	Records an order for goods that a supplier must dispatch directly to a customer. This option is available if the Use drop shipping checkbox is selected in Settings > Sales.

Purchase orders can arise from sales orders, production orders, or other business documents that create demand for products. It happens when a customer requests goods that you do not have in stock. Purchase order workflows can vary depending on business needs. To learn more, see Purchase order workflow.

1C:Drive supports the purchase order approval process. Use it if your business process requires that purchase orders become effective only after they are reviewed and validated by an authorized employee (such as a company's procurement manager). To learn more, see Purchase order approval.

1C:Drive stores all purchase orders in the Purchase orders list. To open it:

Go to Purchases.
Under Purchases, click Purchase orders.

In this list, you can:

You can automatically generate multiple purchase orders during demand planning.

For the detailed description of the purchase order fields, see Purchase order fields.

To analyze purchase orders, use the following reports:

Report	Description	How to view
Order analysis	Shows the payment status of the purchase order including amounts paid and due.	Go to Purchases > Purchase orders. In the Purchase orders list, double-click a purchase order. At the top of the purchase order, click the report link.
Statement of account	Shows your company’s payables and receivables by supplier within the specified period.
Inventory flow calendar	Shows your planned goods receipts and shipments.	Go to Purchases. Under Reports, click the report link.
Purchase orders overview	Shows purchase order status in terms of receipt and payment.
Purchase orders statement	Shows ordered, received, and expected goods by supplier.

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