Fixed assets overview

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A fixed asset is a long-term tangible asset that a company owns and uses in its business operations to generate income. This can be property or piece of equipment. For example, buildings, office furniture, vehicles, and machinery.

In 1C:Drive, the Fixed assets features help you process a company's fixed assets: recognize, depreciate, dispose, and monitor them. For the process details, see Fixed asset accounting.

1C:Drive offers you a variety of options to help you process fixed assets:

Record and store fixed asset details
Define depreciation method for fixed assets
Record fixed asset transactions
Manage fixed asset documents
Monitor fixed asset cost and depreciation

All these options are available if the Use fixed assets checkbox is selected in Settings > Company.

Recording and storing fixed asset details

To help you record and store fixed asset details, 1C:Drive provides the Fixed assets catalog. Just add fixed assets to the catalog whenever you acquire or plan to acquire them. In the catalog, you can also check the net book value and total depreciation for each fixed asset. For details, see Fixed assets catalog.

Defining depreciation method for fixed assets

Depreciation is the allocation of the cost of a fixed asset over a period of time for accounting purposes.

1C:Drive supports the following depreciation methods:

Straight-line depreciation. It is used when an asset's value decreases steadily over time at around the same rate. This method is useful when an asset's value is closely related to the number of years it is in use.
Units-of-output depreciation. It allows to allocate the cost of a fixed asset based upon its use. This method is useful when the asset's value is more closely related to the number of units it produces rather than the number of years it is in use.

Choose and set a depreciation method when you add a fixed asset to the Fixed assets catalog. See Creating fixed assets.

To learn more about depreciation, see Fixed assets depreciation.

Recording fixed asset transactions

1C:Drive offers you the following documents to help you record fixed asset transactions:

Document	Document purpose
Fixed asset recognition	Records recognition of fixed assets. The document also stores the parameters applied to calculate the fixed asset depreciation charges.
Fixed asset depreciation changes	Records changes in parameters applied to calculate a depreciation charge for a fixed asset. For example, a fixed asset cost change because of market conditions.
Fixed asset usage	Records the actual quantity of units that a fixed asset produced in the month when the document is created. This document is required for calculating depreciation charge only for fixed assets with the Units-of-output depreciation method.
Fixed asset depreciation	Records depreciation charged for a company's fixed assets in the month that includes the document date.
Fixed asset write-off	Records fixed assets disposal. The document records net book value write-off. If depreciation amount is specified, the document also records the depreciation charge for the month when the document is posted.
Fixed asset sale	Records a sale of fixed assets.

To learn more about any of the documents, click the document name in the table.

The listed documents cover the entire fixed asset accounting process from recognition to disposal. The process steps can vary. You are free to use only the documents that cover the steps of your fixed asset accounting process.

Managing fixed asset documents

1C:Drive provides you with the Fixed asset documents list to help you manage the documents that record fixed asset transactions.

Use the Fixed asset documents list create, store, and view the fixed assets documents.

To open the Fixed asset documents list:

Go to Company.
Under Fixed assets, click Fixed asset documents.

Above the list, you can set filters to view only certain fixed asset documents.

To learn more, see:

Monitoring fixed asset cost and depreciation

1C:Drive provides the following reports to help you monitor a fixed asset cost and depreciation:

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