Creating expense claims

<< Prev   Next >>

To create an expense claim:

1. Do one of the following:
   • To generate an expense claim based on a source document, select or open the source document. Then, click Generate > Expense claim. For example, a source document can be a bank payment or cash voucher where Operation is set to Transfer to advance holder.
   • To create an expense claim from scratch, go to Cash management and under Cash-in-hand, click Expense claims. Then, in the Expense claims list, click Create.
2. Specify general details:
   • Select Period from...to to indicate the period that an expense claim is related to.
   • Select Employee that submitted an expense claim.
   • Fill in Purpose to indicate the business purpose that an expense claim is related to.
   • Fill in other fields as necessary.
3. On the Products tab, specify the products that an employee purchased. Use any of the following options:
   • To import product list from a spreadsheet file, click and follow the data import wizard instructions.
   • To select products from the Products catalog, click Select. For details, see Product selection in business documents.
   • To add products manually, click Add and fill in product details.
   • To find products by barcode, click .
4. On the Services tab, specify the services that an employee purchased. Use any of the following options:
   • To select services from the Products catalog, click Select. For details, see Product selection in business documents.
   • To add services manually, click Add and fill in service details.
5. Optional: If an employee was provided with advance payments for business purposes, then, on the Issued advances tab, specify the documents that recorded the advance payments. Use any of the following options:
   • To automatically fill in the documents, click Fill in advances > with balances. This adds documents with advance payment amounts that have not been cleared yet. The currency of the documents matches the expense claim currency.
   • To select documents using the Issued advances tool, click Select. In the displayed window, the Advance balance section contains the documents with advance payment amounts that have not been cleared yet. The currency of the documents matches the expense claim currency. Double-click or drag-and-drop a document to the To be cleared section and click OK.
     Note. To clear the amount partially, click Input amount first. Then, when you double-click or drag-and-drop a document, the Input amount window is displayed. Specify the amount to clear and click OK. The document appears in the To be cleared section with the specified amount.
   • To add a document manually, click Add, select a document, and fill in the advance payment amount to clear. For details, see Issued advances tab.
6. Optional: On the Additional information tab, specify additional information.
7. Click Post and close.

<< Prev   Next >>