Payment to supplier

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To create a cash voucher to record a payment to a supplier:

1. Do one of the following:
   • To generate a cash voucher based on a source document, select or open the source document. Then, click Generate > Cash voucher. For example, a source document can be a supplier invoice.
   • To create a cash voucher from scratch, go to Cash management and under Cash-in-hand, click Cash vouchers. Then, in the Cash vouchers list, click Create.
2. Specify general details:
   • Set Operation to Payment to supplier.
   • Select Supplier to make payment to.
   • Fill in Amount to indicate the total payment amount.
     To enter the amount manually, first, click button (pencil icon will become green). To automatically calculate the amount as the Payment allocation tab is filled in, click button (pencil icon will become grey).
   • Fill in Cash account to indicate a company’s cash account to pay from.
   • Fill in other fields as necessary.
3. On the Payment allocation tab, specify payment allocation details:
   • To automatically fill in the details, click Fill. This adds unpaid documents with the total amount matching the total payment amount specified in the cash voucher’s general details. The document with the earliest creation date is added first. If the total payment amount is greater than the total amount of all unpaid documents, a line with the advance payment is added. If the total payment amount is less than the amount of any unpaid document, only the document with the earliest creation date is added. Its amount is set to the total payment amount.
   • To populate the details from a base document, click next to the Base document field. This option is applicable if you specified a base document in the general details.
   • To populate the details from selected documents, click Select and select the documents. For details, see Populating payment allocation details from selected documents.
   • To add the details manually, click Add and fill in the details.
4. Optional: On the Additional information tab, specify additional information.
5. Click Post and close.

Important! After you specify the Payment allocation details, the following link can be displayed at the bottom of the cash voucher:

Populating payment allocation details from selected documents

You can select unpaid documents (such as supplier invoices) and import their details to the cash voucher. To do this, perform the following steps:

1. On the Payment allocation tab, click Select.
   The Select documents window is displayed. It shows the unpaid documents from the supplier specified in the cash voucher's general details.
2. Do either of the following:
   • To select documents manually, in the Unpaid documents section, double-click them. They are moved to the To be paid section.
     Note. If you want to pay only a part of a document amount, select the document and click Input amount. Then double-click the document, edit the amount, and click OK.
   • To select documents automatically, in the To be paid section, click Fill in.
     This adds unpaid documents with the total amount matching the total payment amount (that is specified in the cash voucher’s general details). The document with the earliest creation date is added first. If the total payment amount is greater than the total amount of all unpaid documents, a line with the amount variance is added. If the total payment amount is less than the amount of any unpaid document, only the document with the earliest creation date is added. Its payment amount is set to the total payment amount.
3. Click OK.

The details from the To be paid section are populated to the Payment allocation tab. If the details include the line with the amount variance, the Advance payment checkbox is selected in this line.

You can edit the populated details.

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