English | English
Basic enterprise operation settings
Here you can specify the operational settings to configure functional application modules.
Contents
Activate Multiple currencies
Select Default base currency
Select Management accounting currency
Activate Use multi-country accounting
Business units catalog: structure
Companies catalog: legal information
Authorized signatories catalog
Activate Several cash accounts
Activate Several bank accounts
Activate Keep separate register of partners and counterparties
Activate Several price types
Countries catalog
Here you can create all records for countries where you run your business.
Paths
| Path | Master data and settings → Countries |
|---|---|
| In-app link EN code | e1cib/list/Catalog.WorldCountries |
| In-app link RU code | e1cib/list/Справочник.СтраныМира |
How to create a country record
1. Open the Countries catalog and click Create.
2. Specify Description, Full description, and Country name.
3. Specify Code, Alpha-2 code (https://en.wikipedia.org/wiki/ISO_3166-1_alpha-2), and Alpha-3 code (https://en.wikipedia.org/wiki/ISO_3166-1_alpha-3).
4. Select the It is a regional calendar check box. If necessary, select a country from the Official calendar catalog.
Select Main country
Here you can select a country where your company mainly operates or where the main office is located.
Paths
| Path | Master data and settings → Master data and sections → Enterprise |
|---|---|
| In-app link EN code | e1cib/data/DataProcessor.TMAdministrationPanel.Form.Enterprise |
| In-app link RU code | e1cib/data/Обработка.ПанельАдминистрированияУТ.Форма.Предприятие |
What you can do after activation
The application uses the default country in operations.
Business calendars catalog
Here you can create and set up a list of business calendars used by various business units and company groups.
Use business calendars to view up-to-date information about working days, days off, public holidays, and substitute holidays (non-work days).
The application provides a standard business calendar with a five-day working week and two days off on Saturday and Sunday, without public holidays and pre-holidays.
In a business calendar, you can also plan sales and operations, capacity of work centers, draw up a production schedule, and carry out other tasks.
Paths
| Path | Master data and settings → Business calendars |
|---|---|
| In-app link EN code | e1cib/list/Catalog.BusinessCalendars |
| In-app link RU code | e1cib/list/Справочник.ПроизводственныеКалендари |
How to create a calendar
1. Open the catalog and click Create.
2. Specify Description and Code.
How to fill calendar days with default settings
1. Open the catalog and open the previously created record.
2. Click Set default holidays.
Note
The application will automatically fill the calendar with the default data: a five-day working week and two days off on Saturday and Sunday, without public holidays.
How to fill calendar days manually
1. Open the catalog and open the previously created record.
2. Select a day and click Change day. In the drop-down list, select a value.
How to move calendar days manually
1. Open the catalog and open the previously created record.
2. Select a day, click Substitute day, and select a substitute day.
Work schedules catalog
Different operational functions or company business units can have different schedules and shifts.
Here you can create and set up a list of work schedules used by various business units and company groups.
Work schedules contain a standard schedule of available human resources in the company for a working day or a pre-holiday. Work schedules include the number of hours and days in a week or another period. Use work schedules to plan and control the work of business units operating in one or several shifts.
We recommend that you create separate work schedules for:
- Management business units
- Production business units (shop floors, work teams)
- R&M business units (work teams)
- Warehouse business units
- Procurement business units
- Transportation business units
Paths
| Path | Master data and settings → Master data → Work schedules |
|---|---|
| In-app link EN code | e1cib/list/Catalog.Calendars |
| In-app link RU code | e1cib/list/Справочник.Календари |
How to create a work schedule
1. Open the catalog and click Create.
2. Fill Description and Details.
3. Fill in schedule from: to:.
4. Select a Business calendar, to which the work schedule is related.
5. Select how to fill the schedule.
Note
You can select from the following options:
- By weeks.
- By periods N days long, starting on a certain day. If you select this option, you will see a standard period template with the specified number of days. Usually this option is used for rotating shifts.
6. Select the Skip holidays check box if applicable for this work schedule. In this case, the application will automatically exclude all public holidays from the work schedule.
7. Set the Planning horizon, months to fill the schedule for future periods automatically.
8. Go to the Template window and click Fill in the schedule for the first day.
9. In the Work schedule window, click Add and specify the work intervals during the day.
Note
You can also fill a schedule for a pre-holiday.In the Preholiday schedule field, click Fill in the schedule.In the Work schedule window, click Add and specify the work intervals during the day.
Select Enterprise schedule
Here you can specify an enterprise schedule.
Paths
| Path | Master data and settings → Master data and sections → Enterprise |
|---|---|
| In-app link EN code | e1cib/data/DataProcessor.TMAdministrationPanel.Form.Enterprise |
| In-app link RU code | e1cib/data/Обработка.ПанельАдминистрированияУТ.Форма.Предприятие |
What you can do after activation
The system will automatically fill default work schedules if another work schedule is not specified.
Activate Multiple currencies
Here you can enable multiple currencies.
Paths
| Path | Master data and settings → Master data and sections → Enterprise |
|---|---|
| In-app link EN code | e1cib/data/DataProcessor.TMAdministrationPanel.Form.Enterprise |
| In-app link RU code | e1cib/data/Обработка.ПанельАдминистрированияУТ.Форма.Предприятие |
What you can do after activation
Now you can use the Currencies catalog.
Currencies catalog
Here you can create and set up a list of currencies used across the enterprise.
Paths
| Path | Master data and settings → Currencies |
|---|---|
| In-app link EN code | e1cib/list/Catalog.Currencies |
| In-app link RU code | e1cib/list/Справочник.Валюты |
How to create a currency record from a classifier
1. Open the catalog and click From classifier.
2. Find and select a currency from the Currency classifier catalog.
How to create a currency record
1. Open the catalog and click Create.
2. Specify Currency name, Numeric code, Alphabetic code.
3. Select how to fill an exchange rate. Enter additional information.
Select Default base currency
Here you can select a default base currency to receive rates to recalculate amounts in a currency different from the functional one.
Paths
| Path | Master data and settings → Master data and sections → Enterprise |
|---|---|
| In-app link EN code | e1cib/data/DataProcessor.TMAdministrationPanel.Form.Enterprise |
| In-app link RU code | e1cib/data/Обработка.ПанельАдминистрированияУТ.Форма.Предприятие |
What you can do after activation
The application uses
- rates relative to the company's local accounting currency to recalculate amounts in accounting currency.
- In other cases, for example, to recalculate prices from one currency into another, rates relative to the default base currency are used.
Select Management accounting currency
Here you can select a management accounting currency for your enterprise.
A management accounting currency is a currency used to estimate the activity of an enterprise or a company group as a whole and to keep management accounting.
Paths
| Path | Master data and settings → Master data and sections → Enterprise |
|---|---|
| In-app link EN code | e1cib/data/DataProcessor.TMAdministrationPanel.Form.Enterprise |
| In-app link RU code | e1cib/data/Обработка.ПанельАдминистрированияУТ.Форма.Предприятие |
What you can do after activation
The application automatically recalculates all transactions in the information system into a management accounting currency.
Activate Use multi-country accounting
Here you can enable using different functional currencies for different Group companies if they run their business in different countries or jurisdictions.
Paths
| Path | Master data and settings → Master data and sections → Enterprise |
|---|---|
| In-app link EN code | e1cib/data/DataProcessor.TMAdministrationPanel.Form.Enterprise |
| In-app link RU code | e1cib/data/Обработка.ПанельАдминистрированияУТ.Форма.Предприятие |
What you can do after activation
Now you can set up a functional currency for your company.
Persons catalog
Here you can create a list of persons to store detailed information about persons with whom your enterprise transacts business. Persons can be employees, advance holders, salespeople, and other.
You can also use this list to store data on persons such as passport details, dates of birth, a current account list, and other. Besides, you can create a list of persons' identity documents.
In a Persons catalog record, you can view the information about all interactions with a person (phone calls, emails, and other).
Paths
| Path | Master data and settings → Master data → Persons |
|---|---|
| In-app link EN code | e1cib/list/Catalog.Persons |
| In-app link RU code | e1cib/list/Справочник.ФизическиеЛица |
How to keep the catalog structure
1. Open the catalog and click Create group.
2. Fill the Description field.
3. Select a parent catalog item.
How to create a person record
1. Open the catalog, select a group, and click Create.
2. Specify Full name, Code, TIN, Personal features, select Gender, and enter Date of birth.
3. Fill the Addresses and phones section fields.
Activate Business units
Here you can enable managing and using the enterprise structure.
Paths
| Path | Master data and settings → Master data and sections → Enterprise |
|---|---|
| In-app link EN code | e1cib/data/DataProcessor.TMAdministrationPanel.Form.Enterprise |
| In-app link RU code | e1cib/data/Обработка.ПанельАдминистрированияУТ.Форма.Предприятие |
What you can do after activation
Now you can use the Business units catalog.
Business units catalog: structure
Here you can create a hierarchical list of enterprise business units. Use the catalog to store the enterprise management structure.
How you can use business units:
- Use business units to account for enterprise income and expenses. Specify the business units in financial documents.
- The application automatically fills the Business unit field in documents based on the information in the user record.
- Specify the business unit information in the Warehouses, Cash accounts, and Bank accounts catalogs. The application automatically fills the Business unit field in warehouse documents based on the value in a warehouse record. The application automatically fills the Business unit field when exporting payment documents based on the value in a cash account or bank account record.
Carry out the initial catalog filling based on the enterprise's financial structure drilled down to responsibility centers. If there is no financial structure, you can carry out the initial filling based on the hierarchical organizational structure of the enterprise.
If you use the Budgeting subsystem and do the business budget planning, you can add responsibility centers different from business units to the catalog: expenses, income, profit, investments.
If you keep accounting for multiple companies in the infobase, do the following to avoid mixing up their business units:
- Specify the company name in the business unit name. For example: Sales department Company A, Sales department Company B.
- Specify companies as top elements in the enterprise hierarchy.
If you use production order planning in the infobase and the enterprise does not have a separate business unit that carries out this function (for example, production order department), create such business unit artificially.
Paths
| Path | Master data and settings → Master data → Business units |
|---|---|
| In-app link EN code | e1cib/list/Catalog.Persons |
| In-app link RU code | e1cib/list/Справочник.ФизическиеЛица |
How to create a business unit
1. Open the catalog and click Create.
2. Specify the Description and select a Superior business unit and a Business unit manager.
Activate Multiple companies
Here you can enable managing multiple companies.
Paths
| Path | Master data and settings → Master data and sections → Enterprise |
|---|---|
| In-app link EN code | e1cib/data/DataProcessor.TMAdministrationPanel.Form.Enterprise |
| In-app link RU code | e1cib/data/Обработка.ПанельАдминистрированияУТ.Форма.Предприятие |
What you can do after activation
Now you can use the Companies catalog.
Companies catalog: legal information
Here you can create a list of legal entities or persons whose business processes you will manage using system tools.
An enterprise can have multiple companies, including both legal entities and individual entrepreneurs. For such company, select Individual entrepreneur.
Specify abbreviated and full names in accordance with the official registration documents. Enter a working title that will be displayed in forms.
For each company or individual entrepreneur, specify the state registration number and the tax identification number. Also, specify information about company classification codes. For individual entrepreneurs, enter the registration certificate number and date.
Specify an internal unique Prefix of document numbers for each company. Within an infobase, all documents of a company will be numbered sequentially. They will differ from documents of other companies in the number prefix. When you print documents, the prefix is not printed.
Paths
| Path | Master data and settings → Master data → Companies |
|---|---|
| In-app link EN code | e1cib/list/Catalog.Companies |
| In-app link RU code | e1cib/list/Справочник.Организации |
How to create a company record
1. Open the catalog. Click Create → Legal entity or Individual entrepreneur, and then click the General information tab.
2. Select a Country of residence.
3. Specify Abbreviated and Full names, Working title, and Prefix.
4. Specify TIN, OGRN, and Registration date.
5. Click the Addresses and phones tab and fill contact information.
How to create an individual entrepreneur record
1. Open the catalog. Click Create → Individual entrepreneur, and then click the General information tab.
2. Select a Person and a Country of residence.
3. Specify Abbreviated and Full names, Working title, and Prefix.
4. Specify TIN, OGRN, and Registration date.
5. Click the Addresses and phones tab and fill contact information.
How to set up a company's functional currency
1. Open the catalog, open a previously created record, and click the Accounting policy tab.
2. Select a Local accounting currency.
Note
The currency specified in the Local accounting currency field in the company accounting policy is used as a base currency to receive rates from the Relative exchange rates register when you recalculate:
- Document amounts into the local accounting currency
- Document amounts into the management accounting currency
- Document amounts into the presentation currency of international financial accounting
- Document amounts into the AR/AP currency
In other transactions where you need to recalculate one currency into another, for example, to recalculate prices or amounts in reports, the base currency is the one specified in Default base currency.
Authorized signatories catalog
Here you can create a list of all responsible persons of the company who have the right to sign documents.
A responsible person of the company is a person who holds a certain position (permanently or temporarily, based on an order or an authorization letter) and, consequently, is entitled to sign company documents. Use it to specify signatories in document print forms.
When you draw up a document, you can select any responsible person who currently has the right to sign documents. Besides, responsible persons can be selected automatically.
Paths
| Path | Master data and settings → Master data → Authorized signatories |
|---|---|
| In-app link EN code | e1cib/list/Catalog.PersonsResponsibleAndCompanies |
| In-app link RU code | e1cib/list/Справочник.ОтветственныеЛицаОрганизаций |
How to create an authorized signatory record
1. Open the catalog, select a Company, and click Create.
2. Select a Person responsible.
3. Select Main responsible person of the company or Authorized document signatory. If you select the second option, select a base document and specify its number and date.
4. Select a Person.
5. Specify a Job title.
6. Select one of the Working title options or enter your own title.
Activate Several cash accounts
Here you can enable keeping the company Cash accounts catalog.
Paths
| Path | Master data and settings → Master data and sections → Treasury and AR/AP accounting |
|---|---|
| In-app link EN code | e1cib/data/DataProcessor.TMAdministrationPanel.Form.TreasuryAndARAPAccounting |
| In-app link RU code | e1cib/data/Обработка.ПанельАдминистрированияУТ.Форма.Казначейство |
What you can do after activation
Now you can use the Cash accounts catalog.
Cash accounts catalog
Here you can create a list of cash accounts where the company stores its petty cash.
A cash account includes places where petty cash is stored, for example, cash desks and boxes of business unit managers. Petty cash in cash accounts is stored separately for each company. If you store cash of different companies or in different currencies in the same place, we recommend that you register several cash accounts.
Besides, specify a list of cash accounts for which petty cash transactions are allowed.
Paths
| Path | Master data and settings → Master data → Cash accounts |
|---|---|
| In-app link EN code | e1cib/list/Catalog.CashAccounts |
| In-app link RU code | e1cib/list/Справочник.Кассы |
How to create a cash account record
1. Open the catalog, select a Company, and click Create.
2. Select a Description or enter it.
3. Select a Currency.
4. Fill Business unit.
5. Specify a standard Cash deposit/withdrawal term. It is a period from the day petty cash is withdrawn from the company cash account to the day it is deposited to the current account.
6. Select the Allow receiving and transferring cash to other cash accounts check box, if necessary. Select a correspondent cash account.
7. Select the Operational cash account check box, if necessary. Select its assigned Person.
Activate Several bank accounts
Here you can enable keeping the Bank accounts catalog.
Paths
| Path | Master data and settings → Master data and sections → Treasury and AR/AP accounting |
|---|---|
| In-app link EN code | e1cib/data/DataProcessor.TMAdministrationPanel.Form.TreasuryAndARAPAccounting |
| In-app link RU code | e1cib/data/Обработка.ПанельАдминистрированияУТ.Форма.Казначейство |
What you can do after activation
Now you can use the Bank accounts catalog.
Bank accounts catalog
Here you can create a list of bank accounts for each company.
Paths
| Path | Master data and settings → Master data → Bank accounts |
|---|---|
| In-app link EN code | e1cib/list/Catalog.CompaniesBankAccounts |
| In-app link RU code | e1cib/list/Справочник.БанковскиеСчетаОрганизаций |
How to create a bank account record
1. Open the catalog, select a Company, and click Create.
2. Fill Account number. Select a Description or enter it.
3. Select the IBAN check box to check if the account number matches the format.
4. Select a Bank or create a record. To do it, click Create and fill the details in the new Settlement party record.
5. Select a Currency.
6. If applicable, select the Payments are made through a correspondent account in another bank check box, and then select a Correspondent bank.
7. Click the Account settings tab. Select an Account type and specify a Personal account number and a Personal account section.
8. Click the Accounting information tab and specify a responsible Business unit.
Activate Keep separate register of partners and counterparties
Here you can enable keeping the management and legal structure of companies of customers, vendors, and other partners separately.
With this function, you can:
- Separate business interactions with partners in terms of management and local accounting.
- Keep a partner business structure that includes multiple legal entities.
Paths
| Path | Master data and settings → Master data and sections → CRM and marketing |
|---|---|
| In-app link EN code | e1cib/data/DataProcessor.TMAdministrationPanel.Form.CRMAndMarketing |
| In-app link RU code | e1cib/data/Обработка.ПанельАдминистрированияУТ.Форма.CRMИМаркетинг |
What you can do after activation
Now you can:
- Use the Partners catalog.
- Fill the Counterparty and Partner fields in all documents of sales and financial transactions.
- Account for accounts receivable and accounts payable by Partners and Counterparties.
Activate Projects
Here you can enable managing long-term enterprise projects.
Within the application, a project is a series of actions taken to create a unique product or service. With this functionality, you can solve complex tasks, including customer service tasks. For example, an employee training project, an outsourcing company project, a project to resolve a customer complaint, and other.
Within a project, you can store the entire history of interactions with project participants, including phone calls, emails, appointments, and other. You can also assign tasks to employees and control them at different project phases and store project documentation files.
Paths
| Path | Master data and settings → Master data and sections → CRM and marketing |
|---|---|
| In-app link EN code | e1cib/data/DataProcessor.TMAdministrationPanel.Form.CRMAndMarketing |
| In-app link RU code | e1cib/data/Обработка.ПанельАдминистрированияУТ.Форма.CRMИМаркетинг |
What you can do after activation
Now you can use the Projects catalog.
Activate Several price types
Here you can enable a list of price types containing certain pricing rules.
Paths
| Path | Master data and settings → Master data and sections → CRM and marketing |
|---|---|
| In-app link EN code | e1cib/data/DataProcessor.TMAdministrationPanel.Form.CRMAndMarketing |
| In-app link RU code | e1cib/data/Обработка.ПанельАдминистрированияУТ.Форма.CRMИМаркетинг |
What you can do after activation
Now you can use the Price types catalog.