Accounting transaction document overview

When company applies template-based types of accounting, 1C:Drive offers two options for recording accounting entries:

Use an accounting source document
Use an Accounting transaction document

The choice between these two options depends on a company's business process.

Accounting transaction documents are used when the following conditions are met:

Accounting entries are processed periodically.
Business documents and the related accounting entries are processed by different employees.

For example, sales and purchase managers create sales invoices and purchase invoices. Then an accountant creates and checks the related accounting entries on a quarterly basis.

An accounting transaction document stores accounting entries for one document type and one type of accounting. For example, accounting entries for a supplier invoice issued by a company with a country-specific type of accounting.

An accounting transaction document can be generated automatically or manually. For details, see Generating accounting transaction documents.

All accounting transaction documents are stored in the Accounting transactions list. In this list, you can:

You can also process accounting transaction documents in the Accounting entries management workplace. In the workplace, you can generate update, adjust, review, and approve accounting entries. For details, see Accounting entries management workplace.

For the detailed description of the accounting transaction document fields, see Accounting transaction document fields.

Do not confuse accounting transaction documents with manual accounting transaction documents. Accounting transaction documents are used for transactions generated using the accounting templates applied to certain business documents. Manual accounting transaction documents are used for transactions that are not based on business documents and accounting templates, but required for specific accounting purposes. For example, transactions that record allowance for an unused vacation or bad-debt provisions.

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