Closing invoice processing overview

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A closing invoice adjusts the variance between periodic sales invoices issued for the agreed amount of services and actual amount of services provided during the period. This applies to services that a company provides regularly under an agreement.

For example, a company provides electricity and issues monthly invoices at a fixed rate. Then, at the end of the period, the company compares the actual amount of provided electricity and the invoiced amount, and issues a closing invoice for the variance.

To process a closing invoice:

1. At the end of the agreed period, check that sales invoices were created for the agreed amount of goods or services.
2. Create an actual sales volume document to register the actual amount of goods or services provided during the agreed period. To create such a document, go to Sales > Actual sales volume and click Create. For details, see Creating actual sales volume documents.
3. Use the Closing invoice processing tool to generate a closing invoice. To open the tool, go to Settings > Closing invoice processing. For details, see Generating closing invoices.

You can process a closing invoice if the Issue closing invoices checkbox is selected in Settings > Sales, under Closing invoices.

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