Default GL accounts

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A GL account is an account for sorting, storing, and summarizing a company’s transactions. The GL accounts are related to various accounting categories such as assets, liabilities, equity, revenues, expenses, gains, and losses.

1C:Drive offers you a predefined mapping between business transactions and GL accounts from the Primary chart of accounts. This ensures the following:

The GL accounts are prefilled in business documents supporting business transactions.
This saves your time and ensures that business documents contain accurate data.
When you post a business document, GL account entries are generated automatically. So, you can track financial results on the fly using financial reports in Analysis > Financial result and Trial balance.

You can use the predefined mapping or redefine it according to your accounting rules.

To manage mappings, use the Default GL accounts catalog. You can do the following:

View mapping between business transactions and GL accounts.
Map business transactions to GL accounts.

To learn more, see Business transactions.

Viewing mapping between business transactions and GL accounts

To view mapping between business transactions and GL accounts:

Go to Company > Enterprise > Default GL accounts.

The Default GL accounts list columns can vary depending on the list settings. By default, the following details are available:

Business transaction. A business transaction description.
GL account. A GL account where the business transaction is posted.

To quickly find a business transaction or GL account in the Default GL accounts list:

Sort the list by column by clicking a column header. To change the sorting order,
click the header again.
Search the list using the search field above the list.

Mapping business transactions to GL accounts

To map a business transaction to a GL account:

Go to Company > Enterprise > Default GL accounts.
Double-click a business transaction line.

In the <business operation> (Default GL account) window, enter or select the following:

Field	Description
Business transaction	A business transaction description.
GL account	A GL account where a business transaction is posted. The list of accounts is based on the Primary chart of accounts.

Click Save and close.

When you map a business transaction to another GL account, GL accounts in the existing business documents are not updated automatically.

Business transactions

When you map business transactions to GL accounts, you set the default GL accounts. Default GL accounts are used for the following purposes:

The GL accounts are prefilled in catalogs and business documents. You can edit them.
The GL accounts are used in the accounting entries registered automatically. You cannot edit these accounts in a business document. For example, a GL account that accumulates foreign exchange gain.

The following table lists business transactions and explains the purpose of the mapped GL accounts.

Business transaction	GL account purpose
Advance holders	The GL account prefilled in a new item of the Employees catalog.
Advance holders payable	The default Advance holders GL account. It is prefilled in a new item of the Employees catalog.
Bank account	The GL account prefilled in the Bank accounts catalog.
Cash account	The default GL account prefilled in a new item of the Cash-in-hand accounts catalog.
Commission expenses on loans borrowed	The default Commission GL account. It is prefilled in loan contracts.
Credit card sales received at a later date	The default GL account prefilled in a new item of the POS terminals catalog.
Expenses	The default Offset account. It is prefilled when you generate a AR/AP Adjustments document based on Reconciliation statement to adjust the amount that a counterparty owes to you.
Fixed assets	The default GL account prefilled in a new item of the Fixed assets catalog.
Fixed assets depreciation	The default Depreciation account. It is prefilled in a new item of the Fixed assets catalog.
Foreign currency exchange gain	The default GL account for posting foreign currency exchange gain to reflect changes in exchange rates. To learn more, see Currency revaluation.
Foreign currency exchange loss	The default GL account for posting foreign currency exchange loss to reflect changes in exchange rates. To learn more, see Currency revaluation.
Funds transfers being processed	The default GL account for accounts payable or accounts receivable adjustments.
Interest expenses on loans borrowed	The default Expense account. It is prefilled in the Loan contract where Loan type is Borrowed.
Interest income	The default Expense account. It is prefilled in the Loan contract where Loan type is Lent.
Interest payable	The default Interest GL account. It is prefilled in the Loan contract where Loan type is Borrowed.
Interest receivable	The default Interest GL account. It is prefilled in the Loan contract where Loan type is Lent.
Loans borrowed	The default Principal GL account. It is prefilled in the Loan contract where Loan type is Borrowed.
Loans lent to employees	The Principal GL account. It is prefilled in the Loan contract where Loan type is Lent.
Opening balance equity account (to balance opening entries)	The default GL account for posting opening balances when you begin using 1C:Drive for accounting purposes.
Other income	The default Offset account. It is prefilled when you generate a AR/AP Adjustments document based on Reconciliation statement to adjust the amount that you owe to a counterparty.
Payroll expenses	The default Cost account. It is prefilled for deduction items in the Earnings and deductions catalog.
Payroll payable	The default Cost account. It is prefilled for employees in the Employees catalog.
Petty cash account	The default GL account prefilled in the following catalogs: Cash registers Cash-in-hand accounts
Purchase cost discrepancies	The default GL account for posting difference between the amount of a goods receipt and the amount of matching supplier invoices. The difference is posted only when all of the goods receipt items are invoiced.
Retail markup	The default Retail markup GL account. It is prefilled for business units in the Departments catalog. This applies if a business unit type is Point of sale. Retail inventory method (RIM). This business unit type is available only if a company uses the functionality of warehouses of type Point of sale. Retail inventory method (RIM). This functionality has been removed from 1C:Drive since version 1.5.4. However, for those who already use the functionality, it remains available. In this case, the Use point of sale with Retail inventory method (RIM) checkbox is displayed and selected in Settings > Sales, under Retail.
Retained earnings	The default Retained earnings account. It is prefilled in a new item of the Lines of business catalog.
Tax refund	The default Tax reimbursement account. It is prefilled in a new item of the Tax types catalog.
VAT	The default GL account for posting VAT payable at month-end closing.
VAT on advance payments paid to suppliers	The default GL account for posting VAT amount based on an advance payment to a supplier.
VAT on advance payments received from customers	The default GL account for posting VAT amount based on an advance payment from a customer.
VAT reverse charge	The default GL account for posting reverse-charged VAT amount.

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