Creating payment requests

To create a payment request:

Do one of the following:
- To generate a payment request based on a source document, select or open the source document. Then, click Generate > Payment request. For example, a source document can be a purchase order, supplier invoice, expense claim, account sales to consignor document, employee pay list, landed costs, RFQ response, or customs declaration.
- To create a payment request from scratch, go to Cash management and under Cash flow projection, click Payment requests. Then, in the Payment requests list, click Create.
To fill in the payment request details, use one of the following options:
- Populate the payment request details from a base document. To do this, select Base document and click next to it. You can edit the populated details if needed.
  Note. Select a base document where the payment terms are not filled in. If the payment terms are filled in, the document itself records the planned cash outflow. A payment request is not needed in this case.
- Manually fill in the cash outflow details:
  - Company. A company that a payment request is created for. The Company field is available if the Manage multiple companies checkbox is selected in Settings > Company.
  - Amount. A payment request amount.
  - Planned on. The planned payment date.
  - Other details as necessary.
Click Post and close.

Payment request fields

A payment request has the following fields:

Field	Description
Amount	A payment request amount in the document currency. Note. If only one currency is used (the Foreign exchange accounting checkbox is cleared in Settings > Cash management), the document currency is the Functional currency selected in Settings > Cash management.
<currency code>	The currency of a payment request amount. It is available if the Foreign exchange accounting checkbox is selected in Settings > Cash management.
Base document	A base document for a payment request (such as a purchase order or a supplier invoice). This field is prefilled if you generate a payment request from another document. It is recommended that you edit this field only if you are creating a payment request from scratch. After you select a base document, you can click to populate its data to the payment request.
Cash flow item	A cash flow item for recording cash outflow. The cash flow items list is based on the Cash flow items catalog.
Number	A payment request ID. It is automatically generated when you post the document. You can edit it. You can find documents by ID in the Payment requests list.
Planned on	The planned payment date. It is used as the date of the document register records.
Company	A company that a payment request is created for. This field is available if the Manage multiple companies checkbox is selected in Settings > Company.
From	A payment method planned to be used to make a payment.
<cash or bank account>	One of the following: A cash account for making a payment. The cash account list is based on the Cash-in-hands accounts catalog. The cash account field is available if From is set to a payment method where Cash asset type is Cash-in-hand. A bank account for making a payment. The bank account list is based on the Bank accounts catalog. The bank account field is available if From is set to a payment method where Cash asset type is Electronic.
Counterparty	A counterparty to whom a payment is planned. The counterparty list is based on the Counterparties catalog.
Contract	A counterparty's contract. It is available if Contract management method is Manual in the counterparty's card.
External #	The number of the supporting document for a payment request. It is for reference purposes only.
dated	The date of the supporting document for a payment request. It is for reference purposes only.
Approved	Indicates that a payment request is authorized. A payment document can be generated from such a payment request. Note. This field can be used as a filter in reports. For example, you can set up the Cash balance forecast report to include only approved payment requests.
Not approved	Indicates that a payment request is not authorized. A payment document cannot be generated from such a payment request. Note. This field can be used as a filter in reports. For example, you can set up the Cash balance forecast report to exclude not approved payment requests.

<< Prev Next >>