Creating foreign currency exchange documents

To create a foreign currency exchange document:

1. Go to Cash management.
2. Under Bank, click Foreign currency exchanges.
3. In the Foreign currency exchanges list, click Create.
4. On the Main tab, specify the document's general details:
   • Cash flow item. The cash flow item for recording the amounts transferred and received in a foreign currency exchange transaction.
   • Company. The company to create the document for.
     The Company field is available if the Manage multiple companies checkbox is selected in Settings > Company.
   • Other fields as necessary.
5. Do one of the following:
   • If you exchange a currency amount from a bank account, select Bank.
   • If you exchange a currency amount in cash, select Cash-in-hand.
6. In the From section, specify the details of cash assets that a company spends in a foreign currency exchange transaction:
   • Sender account. A company's bank or cash account from which the amount is transferred.
     The currency of the account is automatically filled in. If you specify a multicurrency cash-in-hand account (the Multicurrency checkbox is selected in the account settings), you can select another currency.
   • Amount. The amount transferred from Sender account.
   • Other fields as necessary (such as exchange rate or multiplier).
7. In the To section, specify the details of cash assets that company receives in a foreign currency exchange transaction:
   • Receiver account. A company's bank or cash account account to which the amount is received.
     The currency of the account is automatically filled in. If you specify a multicurrency cash-in-hand account (the Multicurrency checkbox is selected in the account settings), you can select another currency.
   • Amount. The amount of the received currency. It is calculated automatically based on the specified exchange rates and multipliers. You can change it if required.
   • Other fields as necessary (such as exchange rate or multiplier).
8. If you use bank accounts for foreign currency exchange and a bank fee is charged for it, specify the bank fee details. To do this:
   • If a bank fee is charged on Sender account, select the Withhold bank fee from sender account checkbox.
   • If a bank fee is charged on Receiver account, select the Withhold bank fee from receiver account checkbox.

   After you select a checkbox, the bank fee fields are displayed. Fill in the bank fee type, amount and other details as necessary.

9. On the Additional information tab, specify additional information about this foreign currency exchange.
10. Click Post and close.