Transfer to advance holder

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To create a bank payment to record an advance payment to an employee or a payment to an employee to refund their expenses:

1. Do one of the following:
   • To generate a bank payment based on a source document, select or open the source document. Then, click Generate > Bank payment.
   • To create a bank payment from scratch, go to Cash management and under Bank, click Bank payments. Then, in the Bank payments list, click Create.
2. Specify general details:
   • Set Operation to Transfer to advance holder.
   • Select Advance holder to indicate a payment recipient.
   • Fill in Amount to indicate the total payment amount.
   • Fill in Account to indicate a company’s bank account to pay from.
   • Select the Paid checkbox if the bank has processed the payment. After you do this, the payment date is automatically filled in with the document date. You can edit it.
   • Fill in other fields as necessary.
3. On the Payment details tab, specify the following payment details:

   Field	Description
   Expense claim	An employee’s expense claim. Fill in this field if you register the payment that covers an employee’s expense claim. Keep this field blank if you register an advance payment to an employee for expected expenses (for example, on a business trip).
   GL accounts	GL accounts for recording amounts received from and paid to advance holders. The list of GL accounts is based on the Primary chart of accounts. They are available if the default accounting is applied (Use default type of accounting is selected in Settings > Company).

4. Optional: To be able to trace the payment to the original planning document, on the Planning tab, specify planning documents that recorded a planned cash outflow. For details, see Planning documents tab.
   Note. This step is applicable if planning and forecast are enabled (the Cash flow projection checkbox is selected in Settings > Cash management, under Cash flow projection).
5. Optional: On the Additional information tab, specify additional information.
6. Click Post and close.

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