Payroll

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To create a bank payment to record a payroll payment to a company’s employees:

1. Do one of the following:
   • To generate a bank payment based on a source document, select or open the source document. Then, click Generate > Bank payment. For example, a source document can be an employee pay list.
   • To create a bank payment from scratch, go to Cash management and under Bank, click Bank payments. Then, in the Bank payments list, click Create.
2. Specify general details:
   • Set Operation to Payroll.
     This operation is available if the Enable Payroll subsystem checkbox is selected in Settings > HCM.
   • Fill in Amount to indicate the total payment amount.
   • Fill in Account to indicate a company’s bank account to pay from.
     To enter the amount manually, first, click button (pencil icon will become green). To automatically calculate the amount as the Payment allocation tab is filled in, click button (pencil icon will become grey).
   • Select the Paid checkbox if the bank has processed the payment. After you do this, the payment date is automatically filled in with the document date. You can edit it.
   • Fill in other fields as necessary.
3. On the Payment allocation tab, click Add and specify the payment allocation details:

   Field	Description
   Employee pay list	A document that shows the amounts to be paid to your company's employees for their job done within a certain period. The list of the field values includes only your company’s employee pay lists with the payment currency that matches the currency of the bank account that you use for the payment.
   Planning document	A document that registers a planned cash outflow. For example, a payment request or internal cash transfer (plan). Fill in this field if your company’s rules require that payments are planned and approved beforehand. Then you will be able to trace the payment to the original planning document. You will also be able to view the planning document in the Cash balance forecast report. The field is available only if planning and forecast are enabled (the Cash flow projection checkbox is selected in Settings > Cash management, under Cash flow projection).
   Payment amount	The payment amount in the currency of the bank account to pay from. This amount is populated from the selected employee pay list. To change the amount, edit the employee pay list details.

4. Optional: On the Additional information tab, specify additional information.
5. Click Post and close.

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