Payment allocation tab for Other

In a bank payment with the Other operation, the Payment allocation tab contains the payment allocation details.

To learn more about the Payment details tab fields, see the following table:

Field	Description
Expense account	The GL account for recording the expenses. The list of GL accounts is based on the Primary chart of accounts. It is available if default accounting is applied (Use default type of accounting is selected in Settings > Company).
Register expense	Select the checkbox to record the payment amount as expense. Keep the checkbox cleared, if the payment amount is not related to expense. It is available if accounting is disabled (Do not use accounting module is selected in Settings > Company).
Expense item	The expense item for recording the expenses. The list of expense items is based of the Income and expense items catalog.
Project / Project phase	A project or project phase that the transaction lines recorded by this document are related to. The field value is populated to documents generated from this document if they have the Project / Project phase field. The field value can be used for recording and tracking income and expenses by project or project phase. This applies if the Track income and expenses by project phase checkbox is selected in the project settings. To learn how to select a project or project phase, see Project selection tool. This field is available if the following conditions are met: The Project-based accounting checkbox is selected in Settings > Company. In this document, Expense item is an item where Income and expense item type is Administrative expenses or Other expenses. The project list is based on the Projects catalog.
Exchange rate	The exchange rate of the payment currency against the presentation currency. It is applied to automatically calculate the payment amount equivalent in the presentation currency. For the calculation formulas, click here. By default, the exchange rate effective on the bank payment date is filled from the Currencies catalog. You can change the filled exchange rate if the payment currency differs from the presentation currency. The exchange rate is automatically recalculated if Amount in presentation currency is changed.
Multiplier	The multiplier of the payment currency. It is applied to automatically calculate the payment amount equivalent in the presentation currency. For the calculation formulas, click here. By default, the multiplier effective on the bank payment date is filled from the Currencies catalog. You can change the filled multiplier if the payment currency differs from the presentation currency.
Amount in presentation currency	The payment amount equivalent in the presentation currency. It is automatically calculated according to the specified exchange rate and multiplier. For the calculation formulas, click here. You can change this amount if the payment currency differs from the presentation currency.
Department	The department where the expense is allocated. You can add this field to the Income and expenses report. This will help you analyze expenses by departments. This field is available if both of the following conditions are met: Use multiple departments is selected in Settings > Company > Departments. The expense account type is Administrative expenses or Other expenses (allocation to Income summary accounts).
Line of business	The line of business where the expense is allocated. You can add this field to reports to analyze income and expenses by lines of business. For example, the Income and expenses report. This field is available if both of the following conditions are met: The Use multiple lines of business checkbox is selected in Settings > Company > Lines of business. The expense account type is Administrative expenses or Other expenses (allocation to Income summary accounts).
Sales order	The sales order where the expense is allocated. Specify the sales order if you want to track expenses by sales orders. You will be able to do this using the Income and expenses by sales orders report. This field is available if the expense account type is Administrative expenses or Other expenses (allocation to Income summary accounts).