Bank documents workplace

The Bank documents workplace is designed to help you view and create bank documents in one place. The documents include bank receipts, bank payments, internal cash transfers, and foreign currency exchange documents.

To open the workplace:

Go to Cash management.
Under Bank, click Bank documents.

Viewing bank documents

To view bank documents:

Go to Cash management.
Under Bank, click Bank documents.

The Bank documents workplace is displayed. It contains the list of bank documents. The list shows the details of the documents. The details vary depending on the list settings. The following details can be available:

Date. Date of the document's register records. By default, it is the document creation date.
Number. The document ID.
Total. The amount of cash inflow or outflow, or both recorded by the document. Cash inflows are highlighted in green. Cash outflows are highlighted in red and displayed as negative amounts.
Counterparty. A counterparty to transfer funds to or receive funds from. This field is blank for the transfers between a company's own bank accounts or bank and cash accounts (recorded by internal cash transfers (plan) and foreign currency exchange documents).
Bank account. The bank account that funds are transferred to or received from.

To quickly find certain bank documents:

Sort the list by any column by clicking a column header. To change the sorting order, click the header again.
Search the list using the search field above the list.
Filter the list using the fields above the list:
- Bank account. Shows only cash inflows or outflows in the selected account.
- Counterparty. Shows only cash inflows or outflows related to the selected counterparty.
- Company. Shows only cash inflows or outflows of the selected company. This filter is available only if the Manage multiple companies checkbox is selected in Settings > Company.

To view opening balance, total cash inflow and outflow, and closing balance by account on a certain date:

In the list of bank documents, select a line with the required date in the Date field.
Check the right pane.

It shows the chosen date and account details on that date.

You can also view the Cash statement (presentation currency) report. To do this, on the right pane, click Cash statement, specify the report settings, and click Generate. To learn more about the report, click here.

Creating bank documents

To create bank documents:

Go to Cash management.
Under Bank, click Bank documents.
In the Bank documents workplace, click Create and select a document:
- Bank payment for recording cash outflow
- Bank receipt for recording cash inflow
- Internal cash transfer for recording funds transfer between a company's own bank accounts or bank and cash accounts
- Foreign currency exchange for recoding conversion of funds in one currency into another.
Fill in and post the selected document.

To learn how to fill in the documents, see: