Stocktaking

<< Prev   Next >>

Stocktaking is a process of physically counting inventory on hand in a company's storage location (such as a warehouse or shop).

1C:Drive supports the following steps of the stocktaking process:

• Prepare product list for counting
• Fill in counting results
• Adjust stock level
• Monitor stock level

Preparing product list for counting

When stocktaking needs to be done, create a physical inventory document. In the document, specify a list of products for counting, their quantities recorded in 1C:Drive, and storage location. For details, see Creating physical inventory documents.

Filling in counting results

After products are counted, fill in the counting results in 1C:Drive. To do this:

1. Go to Warehouse.
2. Under Stocktaking, click Physical inventory.
3. Open the physical inventory document used for the current stocktaking.
4. On the Inventory tab, for each counted product, fill in:
   • The counted quantity in the Counted quantity field.
   • The amount of money for the counted quantity in the Amount field.
5. Click Save and close.

Now the physical inventory document contains both counted quantities and quantities recorded in 1C:Drive. If there is a variance between these quantities, you need to adjust the stock level recorded in 1C:Drive.

Adjusting stock level

Stocktaking might reveal a mismatch between the counted product quantities and quantities recorded in 1C:Drive. In this case, adjust the stock level recorded in 1C:Drive to eliminate the mismatch. Use the following options:

• If the counted quantities are greater than the recorded quantities, create an inventory increase document to record stock level increase. For details, see Creating inventory increase documents.
• If the counted quantities are less than the recorded quantities, create an inventory write-off document to record stock level decrease. For details, see Creating inventory write-off documents.

In both cases, it is suitable to generate the document from the source physical inventory document. Just select or open this source document, click Generate, and select Inventory increase or Inventory write-off, depending on the type of the document that you need to generate. In this case, 1C:Drive prefills the generated document with all the product details including the adjustment quantity.

Monitoring stock level

To monitor the stock level recorded in 1C:Drive, use the following reports:

Report	Description	How to open
Available stock	Shows the total product quantity in stock, reserved for orders (such as sales orders and work orders), and currently available for sale. This information is shown by warehouse.	Go to Warehouse. Under Reports, click Available stock. Specify the report parameters. Click Generate.
Stock statement	Shows opening stock balance, the quantity and amount of stock items received, the quantity and amount of stock items consumed, and the closing stock balance for the selected period. This report is applicable to companies with the accounting policy where Inventory valuation method is set to Weighted average.	Go to Warehouse. Under Reports, click Stock statement. Specify the report parameters. Click Generate.
Stock statement (FIFO)	Shows opening stock balance, the quantity and amount of stock items received, the quantity and amount of stock items consumed, and the closing stock balance for the selected period. This report is applicable to companies with the accounting policy where Inventory valuation method is set to FIFO.	Go to Warehouse. Under Reports, click Stock statement (FIFO). Specify the report parameters. Click Generate.

Stocktaking process diagram

The diagram below illustrates the steps of the stocktaking process.

<< Prev   Next >>