Supplier invoice overview

<< Prev   Next >>

A supplier invoice is a document used to record a supplier's payment request for goods or services they provided to a company.

A supplier invoice can be used in the following process:

Process

Document purpose

Procure-to-pay

Record an invoice from a supplier for products already shipped by them. To do this, create a supplier invoice with the Invoice type. Record an advance invoice from a supplier for the products ordered to them but not yet shipped by them. To do this, create a supplier invoice with the Advance invoice type. Record an invoice with zero amount. This applies when a company receives invoices under certain agreements even if services or goods have not been provided to the company during a period. To record such an invoice, create a supplier invoice with the Zero invoice type. Record an invoice from a supplier for the products that the supplier shipped directly to a customer. To record such an invoice, create a supplier invoice with the Drop shipping type.

After posting a supplier invoice, a company's accounts payable are increased, and stock level is increased if products are received together with the supplier invoice. For details, see Receiving goods and processing supplier invoices.

While processing a purchase, you can use a supplier invoice as a base document for other business documents such as goods receipts, bank payments, or credit notes.

Supplier invoice workflows can vary depending on business needs. To learn more, see Supplier invoice workflow.

1C:Drive stores all supplier invoices in the Supplier invoices list. To open it:

1. Go to Purchases.
2. Under Purchases, click Supplier invoices.

In this list, you can:

• View supplier invoices
• Create supplier invoices
• Monitor supplier invoice payment statuses
• Monitor not invoiced purchase orders
• Invoice multiple purchase orders
• View supplier invoice transaction records
• Edit supplier invoices
• Print supplier invoices

For the detailed description of supplier invoice fields, see Supplier invoice fields.

To analyze supplier invoices, use the following reports:

Report	Description	How to open
Order analysis	Shows the delivery details of a purchase order specified in the supplier invoice. The details include the quantity of products ordered, received, and yet to be received.	Go to Purchases. Under Purchases, click Supplier invoices. In the Supplier invoices list, double-click a supplier invoice line. In the supplier invoice link bar, click Order analysis.
Statement of account	Shows opening balance, debits and credits, and closing balance for a certain period by supplier specified in the supplier invoice.	To view the report for a single supplier: Go to Purchases. Under Purchases, click Supplier invoices. Double-click a supplier invoice line. In the supplier invoice link bar, click Statement of account. To view the report for multiple suppliers: Go to Purchases. Under Reports, click Statement of account. Specify the report settings. Click Generate.
Goods invoiced not received	Shows goods that are invoiced but not covered by goods receipts.The report is applicable to supplier invoices where Invoice type is Advance invoice.	To view the report for a single supplier invoice: Go to Purchases. Under Purchases, click Supplier invoices. Double-click a supplier invoice line. In the supplier invoice link bar, click Goods invoiced not received. To view the report for multiple supplier invoices: Go to Purchases. Under Reports, click Goods invoiced not received. Specify the report settings. Click Generate.
Accounts payable	Shows your company’s accounts payable by suppliers, supplier contracts, and settlement documents within the specified period.	Go to Purchases. Under Reports, click Accounts payable. Specify the report settings. Click Generate.

<< Prev   Next >>