Creating online receipts

<< Prev   Next >>

To create an online receipt to record a payment made by a customer through a payment processor:

1. Do one of the following:
   • To generate an online receipt based on a source document, select or open the source document. Then, click Generate > Online receipt. For example, a source document can be a sales order or sales invoice.
   • To create an online receipt from scratch, go to Cash management and under Payment processor documents, click Online receipts. Then, in the Online receipts list, click Create.
2. Specify general details:
   • Select Customer that the payment is received from.
   • Fill in Payment card number to indicate the number of the card used to make the payment.
   • Set Payment status to Succeeded to indicate that a payment processor has processed the payment.
     Accounting entries are recorded only if an online receipt is posted with this status.`
   • Fill in Amount to indicate the total payment amount.
   • Select POS terminal to indicate the point of sale terminal related to the payment processor.
   • Select Card type to indicate the type of the card used to make the payment.
   • Fill in other fields as necessary.
3. In the Fee section, review the details of a payment processor's fees. Fee rates are populated from the details of the selected POS terminal for the selected Card type. Fee amounts are automatically calculated based on the fee rates and Amount. If required, edit the fee details.
4. On the Payment allocation tab, specify payment allocation details:
   • To automatically fill in the details, click Fill.

     This adds unpaid documents with the total amount matching the total payment amount specified in the online receipt’s general details. The document with the earliest creation date is added first. If the total payment amount is greater than the total amount of all unpaid documents, a line with the amount variance is added. It is shown a line with the Advance payment checkbox selected. If the total payment amount is less than the amount of any unpaid document, only the document with the earliest creation date is added. Its amount is set to the total payment amount.

   • To populate the details from a base document, click next to the Base document field. This option is applicable if you specified a base document in the general details.
   • To populate the details from selected documents, click Select and select the documents. For details, see Populating payment allocation details from selected documents.
   • To add the details manually, click Add and fill in the details.
5. Optional: On the Additional information tab, specify additional information.
6. Click Post and close.

### Populating payment allocation details from selected documents

You can select unpaid documents (such as a sales invoice) and populate their details to the online receipt. To do this:

1. On the Payment allocation tab, click Select.
2. Do either of the following:
   • To select documents manually, in the Unpaid documents section, double-click them. They are moved to the To be paid section.
     Note. If the received payment covers only a part of a document amount, select the document and click Input amount. Then double-click the document, edit the amount, and click OK.
   • To select documents automatically, in the To be paid section, click Fill in.
     This adds unpaid documents with the total amount matching the total payment amount (that is specified in the online receipt’s general details). The document with earliest creation date is added first. If the total payment amount is greater than the total amount of all unpaid documents, a line with the amount variance is added. If the total payment amount is less than the amount of any unpaid document, only the document with the earliest creation date is added. Its payment amount is set to the total payment amount.
3. Click OK.

The details from the To be paid section are populated to the Payment allocation tab.

You can edit the populated details.

<< Prev   Next >>